May 20, 2021 Executive Board Meeting Minutes
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@julian I agree
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Sorry, my comments may be late here but since I'm on the committee I think I should share my opinion.
In normal times I would agree that we follow the bylaws and recruit for the committee. Since no one has come forward with interest in serving on the committee, and Teresa would like to continue, I think it makes sense to extend her term. Of course, if we get lots of interest then it would make sense to make changes, but this is not the case.
As a committee we have worked well and efficiently, and I agree with Joanne's observation that perhaps the lack of volunteers, probably means the membership is happy with the music, and they know their voices are heard.
That's my two cents...thanks
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@clarplayr makes sense for Teresa to continue if no one else steps up this time - I think it's hard for us to recruit volunteers to anything right now as there's no foreseeable plan for performing as we always had a handful of people put their hat in the ring. Joanne and the rest of PC have been very open about receiving feedback about pieces to perform so I don't think they will be any objections from the band members. However, I also see @gordon's point that the original reason was to get new blood and if we extend her term it would be for two years correct? But if no one else steps forward to volunteer, it's better to have her than leave it open.
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@clarplayr thank you for your feedback. I agree with your comments and support a way to ensure Teresa can have another year. How do we make this happen Gord?
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I would like to suggest that in order to make everything official-like, then we get Teresa to put in writing her desire to be considered for another term. If in fact there are no other applicants, than as the only applicant then it would make sense to have her join (again).
I think this way, we still mostly stay within the bylaw Even though it's the same person, she is leaving the PC then joining the PC. If that makes sense.
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@shewis makes sense
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The short answer is that under the bylaws there is no way to extend Teresa's appointment. The board's appointments and the committee's as well was extended for another year due to COVID, but since we were able to hold an election for the executive I don't see how we could argue that while we were able to elect a new board that we weren't able to appoint a new member to the committee.
The only way to do that would be to suspend that particular part of the bylaws. (This is what we did with the statutory bylaw review.) The only way to do that is by holding a Special General Meeting. To hold that meeting, Steve would need to call it and give the members at least four weeks notice. All other that that it works like an AGM (other than the fact that it can only deal with the issue it was called to deal with).
Needless to say, I am strongly against taking this course of action. The membership approved two-year, non-renewable terms for a reason and I see no compelling or urgent argument as to why the will of the membership should be superseded.
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@gordon so if Teresa is unable to have her term extended, and there are no additional applicants, then what is the next course of action?
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@julian We would have to go out and recruit someone who met the qualifications.
